Job Summary

The Public Disclosure Program Coordinator position coordinates and manages the Sheriff’s Office compliance with Washington Public Records Act (PRA) as well as other programs of limited scope to major impact within established timelines and budget to meet goals. The incumbent ensures delivery of results, monitors progress and directs activities to include: planning, monitoring, allocating, adjusting, controlling, preserving, and evaluating.

Clark County Sheriff’s Office is actively seeking qualified minorities, women and veterans to enhance its work force and to reflect the diversity of the community.

This position in the Sheriff’s Office is governed by State Civil Service laws, which require specific recruitment procedures. This recruitment will be used to create an eligibility list to fill the one current position within the Sheriff’s Office. Please refer to https://www.clark.wa.gov/human-resources/civil-service-process.

Applications will be accepted until the position is filled. First review of applications will begin after March 21st 2025. This posting may close when the position is filled with no additional notice.

Qualifications

Education and Experience: 

Bachelor’s degree in public administration or related field; and/or a combination of experience and specialized training which includes a minimum of two (2) years of experience coordinating public disclosure requests.

Computer Skills: Proficiency using databases and records management systems. Familiarity with law enforcement databases, GovQA and Criminal Justice Information Systems security is preferred. Advanced skills in Microsoft Word, Excel, Outlook, ADOBE and PowerPoint.

Knowledge of:  The principles and practices of public sector organization and program operations;  project management, including planning, scheduling, monitoring, and problem solving; methods and procedures of budget development and justification; application and interpretation of County, state and federal laws and regulations relevant to the program area; analysis and evaluation of policies, procedures, public information, and service delivery issues; local and state lawmaking processes; research methods and techniques; trends and practices within the specialized area; and personal computer applications and usage.

Ability to: Effectively plan, direct, and delegate program components; assign, supervise and evaluate the work of subordinates; delegate  responsibility and authority to carry out policy directives of the governing authority in an effective and timely manner; write clear and concise reports, memoranda, and letters; analyze problems, identify alternative solutions, project consequences of proposed actions, and formulate recommendations; utilize various PC applications at an advanced level; interpret and explain policies, procedures, laws, and regulations; establish and maintain effective working relationships with the public, other governmental jurisdictions, contractors, and other County staff.  Obtain certification under Washington Association of Public Records Officers (WAPRO) within two years of hire.

Selection Process

Application Review - Incomplete applications will not pass the review; attaching a resume or referring to a resume does not substitute for a completed application.  Candidates will be evaluated based on the content of their applications and those deemed most qualified will be invited to participate in the remainder of the selection process.

Skills Testing (Pass/Fail) - Candidates deemed most qualified will be invited to participate in the remainder of the selection process. 

Oral Interview (Weighted 100%) - Questions will be job related and may include, but not be limited to, the qualifications outlined in the job announcement.  Minimum passing score of 70% is required.  The oral board will consist of a three-member interview panel who will ask the same position-related, pre-established written questions of all candidates.  Panelist evaluations are averaged to determine candidate interview scores. 

Eligibility List - Candidate interview scores will be ranked in order of high/low.  

Background Investigation - Involves a comprehensive investigation based on information provided by candidates’ personal history statements.  The investigation will include: a neighborhood check, reference checks, personal interview, work history check, criminal, driving, and financial history checks (from high school forward).  The Clark County Sheriff’s Office conducts background investigations on candidates for positions in the Sheriff’s Office who have satisfactorily completed the Civil Service examination process.  The background investigation is a valued component in the overall picture of a candidate.  Issues of integrity and ethics are taken very seriously due to our commitment to the community.  The investigation will include: a neighborhood check, reference checks, personal interview, work history check, criminal, driving, and financial history checks.

Selection Interview:  The top five or more candidates from the eligibility list will be contacted to participate in a selection interview conducted by the Sheriff’s Office. (NOTE: All offers of employment are contingent on successfully passing a drug test, and a polygraph exam).

Post Offer Process:  The post offer process includes successful completion prior to actual employment of a polygraph and a drug screening.

Preference Points: 

Per SB 6157

1) Candidates with full professional proficiency or who is completely fluent as a native speaker in one language other than English will be eligible for 5 percent to be added to their final score.

2) Candidates who have obtained an associate of arts or science degree or higher degree are eligible for 5 percent to be added to their final score.

Veteran’s Preference Points*

Washington State law RCW 41.04.010 provides for Veterans' Scoring Criteria status in the examination of applicants for employment provided certain requirements are met.  Clark County awards Veterans' Scoring Criteria, in accordance with state law, to veterans honorably released from active military service who meet all statutory requirements until the first appointment.  If you are claiming Veterans' Scoring Criteria, you must attach your DD Form 214 Copy 4 to your completed application packet.

Examples of Duties

• Plan, organize and manage the program(s), services and activities of the assigned area; develop and implement new elements of the assigned program(s). 

• Define or assist in defining program goals and objectives; establish methods and means of accomplishing program objectives; implement policies and procedures; develop or assist in developing program budget. 

• Prepare reports on program performance, needs, services information, and demographic data; contribute to and ensure the evaluation of program performance. 

• Select, train, motivate, and evaluate program staff; provide support and guidance; coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 

• Provide information to staff, and other interested parties to include public on local, state and federal codes, regulations, requirements, standards, and programs.

• Coordinate and review the program work plan: meet with staff to identify and resolve problems; assign work activities and projects; monitor workflow; review and evaluate work products, methods and procedures.

• Participate in community outreach efforts and activities as a community partner/agent of the County as applicable to the department assigned.

• Review, analyze, and interpret state and federal statutes and case law in order to establish the agency’s positions on the applicability of disclosure exemptions: provide consultation to agency managers, commanders, and support staff to interpret retention schedules & recommend records management practices.

• Oversee response inquiries for body worn and dash camera recordings.

• Identify, evaluate, and acquire equipment and software necessary for unit operations: May serve as Sheriff’s Administrator for Evidence.com

• Track legal holdings and coordinate records preservation: Oversee time sensitive response to subpoenas for records: Coordinate records collection for discovery in civil litigation.

• Testify as records custodian for the agency and in PRA litigation

• Conduct agency-wide training on the Public Records Act; develop and implement training for new hire orientation, deputies, and sergeants

• Plan, organize and manage continuity of operations emergencies and disaster operations.

• May service as management representative on Support branch classification review committee: May service as management representative/chair support branch board of inquiry

• Performs other related duties as required.  

Salary Grade

M2.201

Salary Range

$6,498.00 - $8,916.00- per month

Close Date

Open Until Filled

Recruiter

Leslie Harrington Smith

Email:

Leslie.HarringtonSmith@clark.wa.gov

Equal Opportunity Employer

Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County’s Equal Employment Opportunity Plan is available at http://www.clark.wa.gov/human-resources/documents.

Employee Benefits and additional compensation

Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.  Some types of employees in some positions and bargaining units might have different benefits and additional compensation.  More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human-resources/employee-benefits. Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human-resources/documents.

Retirement Information

All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice. 
 

For additional information, check out the Department of Retirement Systems' web site here: http://www.drs.wa.gov/

If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.